Plan an Event

Lodge #9 Office
(314) 434-5650
[email protected]

If your committee is planning an event, click here.
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If you would like to rent the hall for a private event, click here.
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Completing the above form begins the process. All rental requests are subject to approval by the lodge and a written, signed agreement. Please review and understand the banquet policies outlined below.

RENTAL FEES:

Hall Rental Fee (4:00 p.m. – 11:00 p.m.):        
$500 – 1-100 guests
$600 – 101-200 guests

Hall Rental Fee (11:00 a.m. – 4:00 p.m.):        
$250 – 1-100 guests
$350 – 101-200 guests

$150 – Cleaning Fee

Morning rentals are available in some instances. Please inquire with a booking representative with any questions.

BEVERAGE SERVICE OPTIONS:

4-Hour Open Bar Packages ($150 bartender fee):
$17/person Beer, Wine, and Soda Bar
$20/person Call Bar
$25/person Premium Bar

5-Hour Open Bar Packages ($175 bartender fee):
$20/person Beer, Wine, and Soda Bar
$25/person Call Bar
$30/person Premium Bar

4-Hour Host Bar:
$150 bartender fee
Host pays bar tab for entire event

4-Hour Cash Bar:
$150 bartender fee
Guests pay for their own drinks during the event

In lieu of a tip jar, all bar packages incur a 20% service charge, which will be paid to the bartender as gratuity.

CELEBRATIONS OF LIFE:

Monday through Friday, between the hours of 11:00a and 4:00p, The Lodge will waive the hall rental fee for any member in good standing in observance of the passing of a Lodge #9 Elk or a member of their immediate family, to be defined as their:

·         Spouse
·         Parent
·         Spouse’s parent
·         Child
·         Sibling

All other banquet fees apply. Regular pricing applies during all other days and times. Regular pricing also applies for Celebrations of Life in honor of those other than #9 Elks or their immediate family, as well.

DEPOSIT:

  • All events must be approved on the house floor during a regular lodge meeting.
  • Only an Elk in good standing will be permitted to rent the hall.
  • A $200 deposit is required to confirm and hold the date of the event. The date will only be held upon receipt of said deposit.
  • The remainder of the hall rental fee is due in full 30 days prior to event date.

CANCELLATION POLICY:

  • The $200 deposit is refundable until 30 days prior to the event.
  • Failure to pay the hall rental fee in full 30 days prior to the date of the event may result in loss of deposit and cancellation of event.
  • Final payment for bartender and cleaning fees will be due at the conclusion of the event.

CATERING AND OTHER OUTSIDE VENDORS:

  • The lodge does not have a kitchen and does not provide catering services. Renter may hire the caterer of their choice provided they comply with lodge insurance requirements.
  • No outside alcoholic beverages may be consumed on Lodge premises unless proper corkage fees and protocol are followed. Please contact your booking representative for more information if necessary.
  • The lodge will not provide any plates, cutlery, napkins, or paper towels to caterers. Caterers need to provide these items along with the food.
  • All outside vendors are required to provide a Certificate of Liability Insurance which lists St. Louis Elks Lodge #9 as an additional insured.
  • Final guest count must be determined 10 days prior to event.
  • Bands and other forms of entertainment must be approved by a rental representative.

DECORATIONS:

  • Decorations are permitted so long as no damage is done to the lodge property. No nails, hooks, or tape is to be used on the walls, windows, or ceiling.
  • No glitter, confetti, rice, birdseed, etc. is permitted to be used on premises.
  • Renter must remove all decorations at the conclusion of the event unless prior arrangements have been made.

GUESTS:

  • In accordance with Grand Lodge guidelines, the renter is responsible for their guests’ conduct on Lodge premises.
  • The renter/sponsoring Elk must be present for the entire event and remain until all non-member guests have left the property.
  • Any conduct unbecoming an Elk will not be tolerated and will be considered a violation of House and/or Grand Lodge rules.

RESPONSIBILITY FOR LOSS OR DAMAGE:

  • St. Louis Elks Lodge #9 holds the renter/sponsoring Elk completely responsible for any damages to persons and property.
  • The Lodge is not responsible for any items that are lost or damaged while on the premises.
  • The renter agrees not to carry on or engage in any illegal activities.
  • The Lodge reserves the right to change fees and prices at any time without prior notice unless guaranteed in writing.